Todoist + Zapier: How it works

Todoist connects with Zapier to automate task management workflows. Teams use this integration to create tasks from form entries, sync projects across tools, and notify channels about updates.

Explore Todoist integrations on Zapier: https://zapier.com/apps/todoist/integrations

When to use Todoist with Zapier

Creating tasks from incoming work: Convert form entries, tickets, or emails into actionable tasks. Monitoring task progress: Trigger follow-on steps when tasks are completed. Syncing project context: Mirror project or label changes into other systems for consistency.

Popular Todoist + Zapier use cases

Create tasks from support tickets: When new Zendesk tickets are created, add a Todoist task with the ticket link to ensure timely follow-up and clear ownership.

Notify teams about completed tasks: When a Todoist task is closed, post a message in Slack so progress is visible and handoffs happen faster.

Schedule time for new tasks: When a Todoist task with a due date is created, create a Google Calendar event to protect focus time and reduce scheduling conflicts.

Track completed work in spreadsheets: When a Todoist task is completed, add a row in Google Sheets with task metadata to build activity logs and trend reports.

Coordinate cross-team escalations: When a high-priority Jira issue is created, create a Todoist task for the on-call owner and notify a Microsoft Teams channel to align stakeholders and speed resolution.

Getting started

Connect Todoist to Zapier
Choose a trigger or action
Select connected app steps
Map fields and settings
Test and turn the Zap on

Triggers and actions

Triggers: Todoist offers triggers including New Task, Completed Task, New Project, and New Label. These triggers fire when tasks, projects, or labels are created or when a task is completed.

Actions: Available actions include Create Task, Update Task, Close Task, Create Project, and Add Comment to Task. These actions create or modify tasks and projects or add comments based on incoming data.

FAQs

Which Todoist objects and events are supported? Tasks, projects, labels, and task completion events are supported.

How do I complete a Todoist task via Zapier? Use the Close Task action with the task ID.

How do I prevent duplicate Todoist tasks? Use a Find Task step and a filter before Create Task.

What date formats does Todoist accept for due dates? Use natural language or ISO 8601 date/time values.