Trello + Zapier: How it works

Trello connects with Zapier to automate project management and task workflows. Teams use this integration to create cards from form submissions, sync tasks across platforms, and trigger actions when cards move between lists, turning Trello into a powerful automation hub for team collaboration.

Explore Trello integrations on Zapier: https://zapier.com/apps/trello/integrations

When to use Trello with Zapier

Task creation automation: Automatically create Trello cards when specific events occur in other apps, like new form submissions, support tickets, or calendar events.

Project synchronization: Keep Trello boards in sync with other project management tools, calendars, or databases to maintain a single source of truth.

Workflow automation: Trigger actions in other apps when Trello cards are created, updated, or moved to specific lists.

Popular Trello + Zapier use cases

Create cards from form submissions: Automatically create Trello cards when people submit forms via Typeform, Google Forms, or Gravity Forms, capturing all form data in card descriptions.

Sync Trello with calendars: When new Trello cards with due dates are created, automatically add them to Google Calendar or Microsoft Outlook to keep schedules aligned.

Send notifications for card updates: Alert team members in Slack or via email when cards are moved to specific lists like "Ready for Review" or "Completed."

Create tasks from emails: Turn starred Gmail messages or flagged Outlook emails into Trello cards automatically, ensuring important messages become actionable tasks.

Update spreadsheets when cards move: Log card movements to Google Sheets for project tracking, creating an automatic audit trail of work progress.

Align cross-functional project teams: When Trello cards move to 'Ready for Review,' automatically notify stakeholders across departments in Slack and create calendar events for review meetings.

Getting started

1. Connect your Trello account to Zapier (works with free Personal plans and all paid Trello plans).

2. Choose a trigger such as "New Card," "Card Moved to List," or "Card Updated."

3. Select the specific Trello board and list you want to monitor.

4. Choose an action in another app or select a Trello action like "Create Card" or "Update Card."

5. Test your Zap and turn it on.

Triggers and actions

Triggers: Trello offers triggers including new cards, cards moved to lists, card updates, new comments on cards, new boards, new lists, cards archived, and activity notifications. The "Card Moved to List" trigger is particularly useful for workflow automation.

Actions: Available actions include creating cards, updating cards, moving cards to lists, creating checklists, adding comments, creating board lists, archiving cards, and adding members to boards.

FAQs

Can I trigger Zaps across all my Trello boards? Yes, but you must be a member of those boards for Zapier to access them. For better control, create separate Zaps for specific boards.

Can I move cards between different boards? No, the "Move Card" action only works within the same board. When a card is moved between boards manually, Trello treats it as a new card.

Do Trello Power-Up fields work with Zapier? No, Trello Power-Up custom fields cannot be accessed in Zapier triggers or actions.

How does the "New Activity" trigger work? If you don't select a specific board, only activities that you created will trigger your Zap. For team activities, specify the board you want to monitor.