Asana + Zapier: How it works

Asana connects with Zapier to automate project and task management workflows. Teams use this integration to create tasks from other apps, sync updates across tools, and notify stakeholders about changes.

Explore Asana integrations on Zapier: https://zapier.com/apps/asana/integrations

When to use Asana with Zapier

Creating tasks from other apps: Convert tickets, form entries, or emails into Asana work items.

Syncing status across tools: Update CRMs, calendars, or dashboards when tasks change.

Routing notifications to channels: Alert teams when projects or tasks hit key milestones.

Popular Asana + Zapier use cases

Create Asana tasks from forms: When new entries arrive in Typeform or Google Forms, create an Asana task in a selected project and map fields to capture work without manual entry.

Notify teams about task completions: When a task is completed in Asana, post a message to Slack or Microsoft Teams with task details so stakeholders stay informed without manual check-ins.

Coordinate cross-team escalations: When a high-priority Zendesk ticket is created, create a task in an Asana engineering project and add a comment with the ticket link so support and engineering work from the same context.

Schedule deadlines on calendars: When new tasks with due dates are added to an Asana project, create Google Calendar events so deadlines are visible on shared calendars.

Log Asana activity for reporting: When new tasks are created or completed, append a row in Google Sheets with status and assignee to maintain an audit trail and simplify reporting.

Getting started

Connect Asana to Zapier
Choose a trigger or action
Select workspace and project
Map fields between apps
Test and turn the Zap on

Triggers and actions

Triggers: Asana offers triggers including New Task, New Task in Project, Task Completed, New Project, New Section, New Story, and New Attachment. Triggers fire when these objects are created or when task status changes in the chosen workspace or project.

Actions: Available actions include Create Task, Update Task, Create Subtask, Create Project, Create Section, Add Comment to Task, Add Tag to Task, Add Task to Section, Find Task, and Find Project. Actions create or modify Asana records and can search for existing items to avoid duplicates.

FAQs

Which Asana objects are supported? Tasks, projects, sections, tags, comments (stories), attachments, and subtasks.

Do subtasks trigger New Task in Project? Only if the subtask is explicitly added to the project.

Can Zaps update Asana custom fields? Yes, when the selected project includes those fields and they are mapped.

Why aren’t completed tasks triggering my Zap? Use the Task Completed trigger and select the correct workspace and project.