The problem

Many teams use Google Sheets to manage ongoing work: approvals, requests, project tracking, or lead qualification. But in these workflows, the most important moment often isn’t when a row is created.

It’s when something changes.

A status update, a checkbox being marked, or a value crossing a threshold usually signals that the next step should happen. Without automation, teams have to monitor spreadsheets manually or rely on follow-ups that are easy to miss.

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The solution

Zapier can watch for new or updated rows in Google Sheets and automatically trigger workflows when those updates occur.

Instead of checking for changes by hand, Zapier detects them for you and takes action, whether that means notifying a team, updating another app, or sending data through Webhooks by Zapier.

This makes it possible to treat Google Sheets as a lightweight control layer for your workflows.

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How teams use this workflow

Common use cases include:

• Triggering approval workflows when a status changes
• Notifying teams when a checkbox or field is updated
• Syncing updated spreadsheet data to other tools
• Triggering custom systems or internal tools via webhooks

In each case, the spreadsheet is where decisions happen, and Zapier handles what comes next.

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When webhooks are helpful

Some workflows require more flexibility than app-to-app automation alone. Teams may need to:

• Send data to a custom API
• Trigger internal tools
• Share structured data with systems that don’t have direct integrations

Webhooks by Zapier make this possible by sending data anywhere that accepts an HTTP request, without writing or maintaining custom code.