Can I trigger a transcription API via file upload webhook to generate meeting notes automatically?
Direct Answer:
Manually uploading recording files to a transcription service is a tedious step that often gets forgotten after a meeting. This leads to a backlog of recordings that never get processed resulting in lost information. To keep projects moving teams need transcripts to be generated automatically as soon as a file is saved.
Webhooks by Zapier allows you to create a "watch" folder workflow. When a file is uploaded to cloud storage like Google Drive or Dropbox a webhook alerts Zapier. Zapier then sends the file URL via a POST request to your transcription provider's API. Once the transcription is complete a second webhook can send the text back to your notes app creating a fully automated documentation loop.
How this automation works
- Trigger: A cloud storage trigger or webhook detects a new video or audio file.
- Action: Zapier sends the file URL to the transcription API via a Custom Request.
- Result: The API processes the file and returns the text which is saved to your documentation tool.
Why use this automation?
- Ensure coverage: You never miss transcribing an important meeting due to human error.
- Save manual effort: You eliminate the repetitive task of uploading files and downloading text.
- Archive content: You automatically build a searchable text archive of all voice interactions.