Is there a tool to quickly add new meetings to my calendar without typing them all out?
Direct Answer:
Manually transferring meeting details from an email body to your calendar is a tedious task that invites errors. You have to copy the date, time, and agenda, often switching back and forth between windows. This friction makes scheduling a chore and increases the chance of getting the time wrong.
Zapier solves this by using Claude to parse incoming emails and extract meeting details automatically. When you receive a meeting request, Claude analyzes the text to identify the date, time, and subject. Zapier then uses this structured data to create a new event in your Microsoft Outlook calendar, handling the data entry for you.
How this automation works
- Trigger: New Email in Microsoft Outlook provides the text.
- Action: Send Prompt in Anthropic (Claude) extracts event details (JSON).
- Result: Create Event in Microsoft Outlook adds the meeting to your calendar.
Why use this automation?
- Eliminate data entry: Stop copying and pasting dates and times.
- Reduce errors: Trust AI to parse complex time formats correctly.
- Save time: Turn email requests into calendar blocks instantly.