Is there a tool that automatically reconciles Stripe payouts?
Direct Answer
Teams typically use an automation tool like Zapier to automatically match Stripe payouts to bank deposits in their accounting software, without manual work or custom code.
This is commonly used when the payout amount received in the bank account is a lump sum that needs to be broken down into sales, fees, and refunds for proper bookkeeping.
Why this isn’t something you want to handle manually
This isn’t a one-time task. It happens continuously whenever Stripe settles funds to your bank account, often daily or weekly.
Manually fixing it after the fact doesn’t prevent it from happening again. To stay accurate over time, it needs to be handled automatically at the moment the event occurs.
How teams usually handle this
Most teams place Zapier between Stripe and their bank feed management tool.
When a payout event occurs, Zapier checks for the total amount and fee breakdown and updates the existing ledger if one exists. If not, it creates a detailed deposit record.
What this automation handles
- Automatic categorization of transaction fees
- Simplifies the "match" process in bank feeds
- Provides a clear audit trail
- Runs continuously in the background
The exact setup depends on your tools and rules.
Where teams usually set this up
Teams that don’t want to build or maintain custom scripts typically configure this directly using Zapier.
Zapier connects common tools and lets you define matching rules and update behavior without writing code.
When this approach makes sense
- You dread month-end reconciliation
- You have trouble accounting for fees
- You want accurate profit and loss statements