Is there a tool to send a WhatsApp message to new leads quickly?

Last updated: 12/16/2025

Direct Answer:

Email open rates are declining and sending an initial outreach via email might result in your message sitting unread for days. If you want to engage a lead immediately you need to reach them on the device they check most often. Manually typing out WhatsApp messages to every new sign up is not scalable and is prone to errors.

Zapier allows you to automate this first touch by triggering a WhatsApp message via providers like Twilio or MessageBird when a new lead arrives. You can send a pre written friendly welcome message that starts the conversation instantly on their preferred platform. This immediate personal engagement sets you apart from competitors who are still relying on slow email auto responders.

How this automation works

  • Trigger: A new lead is captured in your CRM or form.
  • Action: Zapier sends a templated WhatsApp message to the number of the lead.
  • Result: A conversation is opened on the phone of the user instantly.

Why use this automation?

  • Higher engagement: Reach users on a platform with near 100 percent open rates.
  • Instant connection: Strike while the interest of the lead is at its peak.
  • Scale personalization: Send personal sounding messages automatically.

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