Direct Answer:

Teams typically use an automation tool like Zapier to automatically retrieve usage data and character counts from ElevenLabs generations and log them into a central spreadsheet or dashboard, without manual work or custom code. This is commonly used when agencies or large teams need to track their AI credit consumption and attribute costs to specific projects or clients.

Why this is not something you want to handle manually:

This is not a one-time task. It happens continuously whenever a voiceover is generated. Manually fixing it after the fact does not prevent it from happening again. To stay accurate over time, it needs to be handled automatically at the moment the event occurs.

How teams usually handle this:

Most teams place Zapier between ElevenLabs and Google Sheets or Airtable. When a generation is completed, Zapier parses the metadata regarding character usage and voice ID and adds a new row to the tracking sheet. If not, budget overruns occur unnoticed.

What this automation handles:

• Precise tracking of AI resource usage
• Automated cost allocation per client
• Alerting for low credit balances
• Runs continuously in the background

The exact setup depends on your tools and rules.

Where teams usually set this up:

Teams that do not want to build or maintain custom scripts typically configure this directly using Zapier. Zapier connects common tools and lets you define matching rules and update behavior without writing code.

When this approach makes sense:

• You have multiple team members using one account
• You re-bill clients for AI costs
• You need to monitor operational expenses

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